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Administrative Assistant - Financial Services and Public Relations (Toronto - Yonge and Bloor)
at Human Resources in Toronto
Fleishman – Hillard Canada is a leading full-service communications and public affairs firm. We serve local, national and international clients from offices in Toronto, Ottawa, Montreal, Calgary and Vancouver.
Position: Administrative Assistant
Group Assistant for: Financial Services and Public Affairs Groups
Location: Toronto, ON
Responsibilities:
• Receive and send courier packages.
• Receive, sort and distribute external mail.
• Finance/accounting re: invoice coding, distribution and submission of AP reports, vendor invoicing, vendor queries, client billing queries, admin-related Purchase Orders, and expenses
• Support for group projects i.e., mail outs, ordering of internal and client catering, set up for client meetings, travel arrangements, etc.
• Phone, computer and office equipment troubleshooting, back up tape contact
• Setting up of work stations for new employees
• New project code requests
• Magazine subscriptions
• Back up to: Office Manager, IT, Reception, petty cash
• Worksheet distribution and coordination of submission
• Office supply tracking and ordering
• Client reconciliations (Budget Control Reports for FIC)
• Scheduling meetings
• Training Coordinator
• Assist consultants around this office with faxing, photocopying, scanning, printing, binding, filing and packaging of promotional materials.
Qualifications:
• Pleasant phone mannerisms and outgoing personality.
• Good communication skills, quick learner, and enjoys a fast-paced environment.
• Solid skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong written and verbal skills.
• Able to adapt to changing priorities and deadlines.
• Possess strong problem-solving ability, attention to detail, and a well-defined work ethic.
• Exceptional time management skills.
• Excellent team player, able to ask questions and get the job done.
• Comfortable and proficient with current software.
• Has a basic understanding of Accounting.
The ideal candidate will be:
• Punctual and reliable
• Professional and presentable
• Well organized, excellent planning and prioritizing ability
• Detail-oriented
• A strong multi-tasker
• Able to respond with appropriate urgency to situations and events that require a quick turnaround.
At Fleishman – Hillard Toronto, employees work in a fast-paced, professional and creative environment. We offer competitive compensation and comprehensive benefits. If you like the idea of working for an entrepreneurial practice within an established international network, please submit your resume to careers.cdn@fleishman.ca.
Published at 20-08-2010
Viewed: 97 times
Viewed: 97 times
